Managing
your financial records is an ongoing and very important process. Poor
bookkeeping habits combined with disorganized receipts and other financial
paperwork can spell disaster for any individual or business. Have you ever
thought about who would need to know your financial information if something
happens to you? Or what if you are faced with a natural disaster and need to
quickly leave your home? It is imperative to be prepared for the unexpected by
organizing your finances.
The
bottom line is that it is not safe just to keep the information in your head or
on random papers scattered around your office or desk area. Identify who would
need to know this information if something happened to you and consolidate the
information on a sheet of paper.
Creating
a one-page cheat sheet with all important financial information ensures that
everything is in one place. Include names, numbers and e-mails of family
members, doctors, professional advisors (accountant, lawyer) and insurance
contacts. Be sure to list all financial accounts and locations. Your cheat
sheet should also include where to find your important personal documents such
as bank account statements, insurance policies, marriage, birth and death
certificates, an original copy of your will, employee benefits information and
the forms naming your retirement account beneficiaries.
Where should you keep your cheat sheet? Make
three copies. Keep one yourself (make sure your spouse knows where it is
too) and give one to a close trustworthy contact such as a sibling, adult child
or lawyer. Mail the third to someone you trust who lives in another
location far enough away so that they are not able to experience the same
natural disasters.